Outgoing Student Mobility for Studies
Application Deadline for Erasmus+ Exchange Fall Term 2023/2024: 28.03.2023
Erasmus outgoing students are students of Lauder Business School who spend one Erasmus exchange semester at a partner university.
The Erasmus+ Programme is the action scheme of the European Union to support cooperation and mobility in education. The part of the programme that concerns higher education institutions is called ERASMUS+ (European Action Scheme for the Mobility of University Students). Lauder Business School currently has bilateral agreements with 3 universities in Israel.
What does the ERASMUS+ programme offer? Participating students benefit from a simplified enrolment process at the host university, receive a mobility grant and are exempt from tuition fees.
The courses that are completed abroad can be transferred to the Lauder Business School (in accordance with the director of studies).
For further information about the Erasmus+ Programme, you can find the official Programme Guide under “Erasmus+ Programme Guide”.
Check the courses the universities offer; you need them for the Learning Agreement. Here you can find a small presentation of the BGU campus and programs
Homepage of Ben-Gurion University of the Negev
⇒ Ben-Gurion of the Negev
Homepage of the Reichman University (IDC Herzliya)
⇒ RU Global
Homepage of the Bar-Ilan University
⇒Bar-Ilan University
General Information
A. TARGET GROUP
B. APPLICATION PROCEDURE
C. INSURANCE COVERAGE, FORMALITIES OF ENTRY AND RESIDENCE AND ACCOMMODATION
D. VISA AND/OR ENTRY PERMISSION FOR YOUR RETURN TO AUSTRIA
E. WITHDRAWAL/PREMATURE DISCONTINUATION/SHORTENED STAY/EXTENSION OF STAY
F. CONFIRMATION OF STAY
A) TARGET GROUP
Prerequisites for an ERASMUS+ application:
Bachelor and Master degree students of Lauder Business School who, at the time of commencement of their stay abroad, are studying in the 3rd semester of their bachelor or master degree course.
NOTE: Erasmus students must have passed their second semester successfully at Lauder Business School (in case of retakes these have to be passed prior to starting the trip to the host country).
If there are still some places available: Bachelor degree students of Lauder Business School who, at the time of commencement of their stay abroad, have completed the 6th semester of their bachelor studies and want to add a semester abroad before they graduate from LBS, are also invited to apply for an Erasmus+ semester.
Students must comply with the criteria established by Lauder Business School (e. g. progress, motivation, etc. see below).
Please note: students are entitled to apply for an ERASMUS+ grant ONLY within the field of International Business Administration and have to apply before the graduation.
ERASMUS+ is a full-time study scholarship, i.e. students must take classes worth 30 ECTS per semester. The detailed conditions (e.g. ECTS-reimbursement limit for the mobility grant) are part of the contract between students and the Lauder Business School; you can find further information under “Financial matters”.
B) APPLICATION PROCEDURE
Students from Lauder Business School may apply for Erasmus+ only for the fall term. The deadline for applications can be found at the top of the main page “Erasmus+ Outgoing”.
Please submit your application to the International Office (you can find the required documents in the below section “Necessary Documents and Downloads”).
After checking your application documents and in case of fulfillment of the requirements, you will get an e-mail from the International Office including an invitation to a hearing. This hearing is intended to inform you about further details and the correctness and completeness of your application documents.
The International Office will nominate you officially at the partner university you chose and once your nomination has been accepted, you will be informed appropriately.
C) INSURANCE COVERAGE, FORMALITIES OF ENTRY AND RESIDENCE AND ACCOMMODATION
An Erasmus+ mobility grant does not include insurance coverage. Students must make the necessary arrangements themselves well in advance before they leave for their stay abroad. A liability insurance and a travel health insurance are mandatory and will be checked for compliance before the stay. (Contact the health insurance carrier; get information on possible co-insurance or insurance through credit card issuer).
You are advised to acquaint yourself with the necessary formalities in connection with your entry to and residence in the host country early on. You can find travel information on the Website of the Austrian Ministry of Foreign Affairs. If you need further information, please contact the foreign representation (embassy/consulate) of the relevant host country in Austria. Please note that special conditions of residence apply to third-country nationals (also with a residence permit for Austria) and that in some cases it may be necessary to obtain a visa for your stay in the host country.
Unfortunately, the Lauder Business School cannot take care of finding accommodation for you in your host country. For support and information concerning a place to stay, please contact the International Office of your host university once your nomination has been accepted by the host university. The experiences of former ERASMUS+ students have shown that finding an apartment in the larger cities, and particularly in capital cities, can be an issue. It is also important not to underestimate the prices in these cities.
D) VISA AND/OR ENTRY PERMISSION FOR YOUR RETURN TO AUSTRIA
In case you need a visa or other entry permission for Austria, you need to extend your visa IN TIME (not after your return from the host country but earlier). You are advised to adquaint yourself with the necessary formalities in connection with your return from the host country and your further stay in Austria.
E) WITHDRAWAL/PREMATURE DISCONTINUATION/SHORTENED STAY/EXTENSION OF STAY
If you are have to withdraw from the ERASMUS+ program before going abroad or to discontinue your studies prematurely (once abroad), please contact the International Office of the Lauder Business School immediately. We will inform you about all further steps.
An extension of your stay is not possible.
F) CONFIRMATION OF STAY
Before your departure from the host university, it is necessary to get a Confirmation of Attendance signed and stamped by the host university for the entire period of your ERASMUS+ stay (you can find the template in the section “Necessary Documents and Downloads” below). You may also use a form of the host university.
ATTENTION: The Confirmation of Attendance can be signed earliest one week before the end of your stay (according to confirmation), otherwise it will not be accepted by the Lauder Business School.
After the end of the stay, the confirmation of attendance must be submitted within four weeks to the International Office of the Lauder Business School.
Please note that if you fail to submit your Confirmation of Attendance to the Lauder Business School International Office, you will have to pay back the entire ERASMUS+ scholarship!
Application Procedure
APPLICATION PROCEDURE
The application for an ERASMUS+ exchange at the Lauder Business School takes place at the International Office. Submit your application documents (also see sections “General Information” and “Necessary Documents and Downloads”) within the application deadline published on the top of the main page. Please discuss your Learning Agreement BEFORE Mobility (i.e. course choices) with your Director of Studies – and make sure to get their signature on the Learning Agreement (see section “Necessary Documents and Downloads”).
After the application deadline (no first-come-first-served!), the International Office contacts all applicants by email inviting them for the hearing and providing further detailed information on the next steps to take.
STEPS TO TAKE FOR AN ERASMUS+ GRANT
As early as possible:
If you are interested in studying abroad, please make research on the topic (carefully read the information on this website and in case of further questions contact the International Office).
Application:
Submit your application documents to the International Office (also see the sections “General Information” and “Necessary Documents and Downloads” as well as “Documents to submit”).
The application consist of
- a filled out Learning Agreement (see section “Necessary Documents and Downloads”), signed by you and your director of studies
- a motivation letter of 500 words
- your transcript of records from the previous semesters (available in the CIS)
- a short updated CV
The directors of both studies, master and bachelor, are going to review your chosen courses. After checking your application documents and in case of fulfillment of the requirements as well as completeness of your submitted documents, you will get an e-mail from the International Office including an invitation to the hearing.
Nomination at the host university:
The International Office nominates all applicants fulfilling all requirements at the host university. Once they have replied with their acceptance and/or rejection of our nominations you will get informed by the International Office by mail about your nomination status.
Once you are accepted by the host university:
The International Office will send you the pre-filled Erasmus+ grant agreement document, which is necessary for the payment of the funding. You will have to complete the document with your data (bank account and address), sign it and return it to the International Office. This constitutes a binding contract between you and the Lauder Business School about the mobility. THIS DOCUMENT IS REQUIRED TO BE IN THE ORIGINAL and cannot be accepted by mail. As soon as the signed grant agreement is available in the original in the International Office, 80% of the funding will be transferred to your bank account.
After the start of mobility – as soon as possible:
Discuss and make any changes in the Learning Agreement with your Director of Studies if necessary. You need to submit a Learning Agreement DURING Mobility signed by you and the responsible person at the host university half-way through your stay abroad (see section “Necessary Documents and Downloads” for a template of the Learning Agreement DURING Mobility).
Within four weeks after the end of your mobility:
Submit the original Confirmation of Attendance to the Lauder Business School International Office. You can find the template in the section “Necessary Documents and Downloads” below or may use a template provided by your host university.
Within 5 weeks after the end of your stay:
Get your courses recognized by the respective Director of Studies. Submit your Transcript of records and academic recognition form to the International Office. Submit a report of your stay to the International Office (at least 500 words and 5 photos) – if missing, the money transfer of the remaining 20% of the funding to your bank account will not be completed.
Financial Matters
A. TUITION FEES
B. STUDY GRANT RECIPIENTS
C. TOP-UPS
ERASMUS+ students will receive an ERASMUS+ grant or “Top-Up” paid by the OeAD GmbH (Österreichischer Austauschdienst – Austrian agency for international mobility) based on the terms agreed in the grant agreement document.
You are supposed to take classes worth 30 ECTS per semester. The ECTS-reimbursement limit for the mobility grant depends on the period of stay abroad.
The amount of the grant for the host country Israel comes to € 700 per month in the grant 2022. You will receive 80% of the whole grant at the beginning of your ERASMUS+ stay, after submitting all required application documents plus the signed contract to the OeAD. The rest of the amount will be paid after your ERASMUS+ stay, after handing in the confirmation of stay to the OeAD. If your stay turns out to be shorter than expected, the corresponding amount will be deducted from your grant proportionally. Furthermore, the travel costs are supported with a total amount of € 360.
If you receive a study grant (Studienbeihilfe) from the Austrian Study Grant Authority (Stipendienstelle) and are planning to go on ERASMUS+, you MUST also apply for financial aid for your studies abroad (Auslandsbeihilfe) at the Study Grant Authority. After processing your application, the Study Grant Authority will issue an official notice about financial aid for your studies abroad (Auslandsbeihilfenbescheid). You will be required to hand in the official notice about financial aid (Auslandsbeihilfenbescheid) to the International Office, together with the signed grant agreement document (contract). You will receive the “Top-Up” ONLY after handing in both documents to the International Office. The “Top-Up” is the reduced grant for study grant recipients. It is paid by the OeAD and consists of the ERASMUS grant for the host country MINUS the financial aid for your studies abroad (Auslandsbeihilfe). The 80%-20% regulation also holds for Top-Ups. The financial aid for your studies abroad will be paid monthly by the Study Grant Authority (together with your regular study grant).
A) TUITION FEES
Under the ERASMUS+ program, host institutions are not entitled to charge tuition fees. However, it is absolutely necessary to pay the Student Union fee (ÖH-Beitrag) and the Lauder Business School tuition fee even during your semester abroad, in order to ensure that you remain enrolled at the Lauder Business School. Please note that some host universities charge similar fees (comparable to the Student Union fee) also from incoming ERASMUS+ students.
Leave of absence at the Lauder Business School will NOT be granted during a semester abroad. For more detailed information, please contact the International Office. However, if you are enrolled at the Lauder Business School as well as at another Austrian university, and are nominated to go on ERASMUS+ trough the Lauder Business School, you might apply for a leave of absence at the other university. Please contact the corresponding university for more information.
Students who have been admitted to several universities simultaneously must notify each one of these universities of their proposed stay abroad if they wish to remain enrolled there.
NO additional extra semester for tuition fees (“Toleranzsemester”) will be granted because of an ERASMUS+ stay abroad (that is to say, students must remain within the prescribed minimum duration of study + 2 “tolerance semesters”; a stay abroad during this time will NOT increase the number of extra semesters to which you are entitled). Please note, however, that an ERASMUS+ stay might entitle you to an additional semester of child benefit (Familienbeihilfe).
B) STUDY GRANT RECIPIENTS
If you receive a study grant (Studienbeihilfe) from the Austrian Study Grant Authority (Stipendienstelle) and are planning to go on ERASMUS+, you MUST also apply for financial aid for your studies abroad (Auslandsbeihilfe) at the Study Grant Authority. After processing your application, the Study Grant Authority will issue an official notice about financial aid for your studies abroad (Auslandsbeihilfenbescheid). You will be required to hand in the official notice about financial aid (Auslandsbeihilfenbescheid) to the International Office.
A hint for the application for financial aid: you can leave out page 2 in the application form (proposed study program and signature of responsible person) if you simply attach a copy of your Learning Agreement before the Mobility signed and stamped by your study program director.
After processing your application, the Study Grant Authority will issue an official notice about financial aid for your studies abroad (Auslandsbeihilfenbescheid). You will be required to hand in the official notice about financial aid (Auslandsbeihilfenbescheid) to the International Office, together with the signed contract. You will receive the “Top-Up” ONLY after handing in both documents.
The “Top-Up” is the reduced grant for study grant recipients. It is paid by the OeAD and consists of the ERASMUS+ grant for the host country MINUS the financial aid for your studies abroad (Auslandsbeihilfe). The 80%-20% regulation also holds for Top-Ups.
The financial aid for your studies abroad will be paid monthly by the Study Grant Authority and will also include an extra amount (depending on the host country) to help you cover the travel expenses (Reisekostenzuschuss). Moreover, study grant recipients are also eligible for financial aid for language courses abroad; please see here (https://www.stipendium.at/studienfoerderung/beihilfe-ausland/auslandsbeihilfe/) for more information.
Please note that in case you receive financial aid for your studies abroad, you will have to hand in a confirmation of recognition at the Austrian Study Grant Authority after your ERASMUS+ stay. The minimum requirement is 3 ECTS per month of stay abroad. If you do not fulfill this requirement, you will have to pay back the whole amount of financial aid for your studies abroad (Auslandsbeihilfe). However, this does not concern the regular study grant (Studienbeihilfe).
As all the other ERASMUS+ students, you will also have to hand in the confirmation of recognition at the International Office in order to fulfill the requirements for the Top-Up (paid by the OeAD).
In case your situation regarding the study grant changes during your application for ERASMUS+ or during your ERASMUS+ stay, please contact the International Office IMMEDIATELY. This is very important because the type of contract you sign with the OeAD depends on whether or not you receive the study grant.
C) TOP-UPS
In the new Erasmus+ programme generation 2021-2027, the focus topics are digitalization, Green Erasmus, inclusion and civic engagement. Therefore, there are also so-called top-ups for students in certain areas.
· Green Travel
From the summer semester 2022 onwards, you can receive a bonus if you use environmentally friendly, sustainable means of transport for your trip to your host country. This includes travel by train, bus or the use of carpooling (car). Submit a corresponding proof and you will receive up to 50,00 Euro. You can also claim additional travel days for green travel if those days are needed for travel to and/or from your destination. Up to four travel days may be funded per stay. Travel days count toward the funded duration, but not toward the minimum duration.
· Fewer Opportunities
ERASMUS+ outgoing students can apply for additional financial aid to the regular ERASMUS+ grant. The additional support (“fewer opportunities” Top-Up) for persons with fewer opportunities is given to:
- Persons with a disability.
- Persons with a chronic illness, if this results in increased financial expenses during the stay abroad (in comparison to the stay in the sending country).
- Students with child(ren) who take the child or children with them on the Erasmus+ stay.
Please contact the International Office for further information.
After the Mobility - Reporting Duty
ERASMUS+ is a full-time study scholarship, i.e. you should take classes worth 30 ECTS per semester (1 Israeli credit =1.5 ECTS; the credits are verfied by your director of studies in the course of reviewing the Learning Agreement BEFORE Mobility). The detailed conditions (e.g. ECTS-reimbursement limit for the mobility grant) are part of the contract between students and the Lauder Business School; you can find further information in the section “Financial matters”.
To apply for recognition you have to submit the Transcript of Records from your host university to the Director of Studies. Furthermore you have to write a report (which may be published on our International Office Website or on LBS social media channels) with at least 500 words and 5 photos and submit it to the International Office. Without completing this, your credit transfer will not be completed.
As a general rule: 5 weeks after the student’s return from his/her stay abroad
Documents requested by the International Office after the mobility:
- Confirmation of Attendance
- Transcript of Records from the host university
- Report about the stay abroad*
The recognition of courses by your director of studies will be monitored by means of random samples by the National Agency on the basis of the documents submitted to the International Office. Therefore, it is sufficient to hand in the proof of study progress at the International Office (and ONLY when explicitly requested, at the OeAD).
In cases where evidence of recognition cannot be supplied, or where it is insufficient, and the fault lies with the student, the mobility grant may be entirely or partially reclaimed.
Student Grant Recipients must also submit the credits actually transferred to the Study Grant Authority. Please observe the relevant internal deadlines and guidelines!
*At the end of the period abroad, all students and staff who have undertaken a mobility activity are required to complete and submit a final report. For mobility activities lasting two months or more, the report also includes a qualitative evaluation of the linguistic support received during the mobility period.